Authorised Traders

• Find out more about Compliance

The scheme for temporary agri-food movements (STAMNI) for Authorised Traders covers products of animal origin (POAO), composite products, food and feed of non-animal origin and plants and plant products. These goods and products, when they are destined for retail sale in NI, are permitted to move under a STAMNI Compliance Declaration, alongside other requirements. These temporarily replace the need for official certification (such as Export Health Certificates, Phytosanitary Certificates, Marketing Standards Certification and Organic Certificate of Inspection).

Before moving goods into NI, as part of the Authorised Trader Scheme, eligible businesses must ensure:

1. They are registered on TRACES NT (the EU’s Trade Control and Expert System - New Technology).
2. A commercial seal is applied to the freight unit.
3. For every load containing products of animal origin (POAO), composite products, food and feed of non-animal origin, plant and plant products that a STAMNI Compliance declaration is completed.
4. At least 24 hours before entering NI, that they create a Common Health Entry Document for Products of Animal Origin (CHED P) on TRACES NT. This will pre-notify DAERA of the arrival of the consignment.
5. When completing the CHED P, that the STAMNI Compliance declaration is uploaded and the details below are filled in:
   • CN Code – 9930
   • Local Reference - Retail
   • Name of Business - this must be the name provided in your Authorised    
   • Trader application and listed in your letter of confirmation
   • Authorised Trader Number
   • Vehicle identity (trailer identity, in case the truck changes)
   • Seal number
   • CHED number (optional)
   • Signature and date on the date of despatch
6. They follow the groupage guidance for consignments being moved under the groupage scheme.

Please note that the STAMNI declaration:

• Is a vital part of the Retail Scheme and must be treated as such to maintain the integrity of the scheme.
• Does not cover the movement of goods for hospitality.
• Does not cover the movement of Prohibited & Restricted ‘chilled meat products’. Should the load also contain such products, you will have to complete additional CHED Ps: one for the retail (non P&R) goods and one for each of the P&R ‘chilled meat product’ categories (guidance on moving P&R goods is available further down this document).
• Covers the movement of composite products by Authorised Traders until the relevant phase of compliance is introduced (after which time the new composite Export Health Certificates or private attestations will be required).
• Covers the movement of certain High-Risk Food of Non-Animal Origin (HRFNAO) products by Authorised Traders until further notice (after which time official certification will be required). For more information, please refer to FSA guidance.

Further information, template attestations and certificates can be found on the DEFRA GB-NI Showcase Site.

Loads containing Prohibited & Restricted Meat Products

Arrangements are in place until further notice to enable Authorised Traders to move Prohibited and Restricted (P&R) meat products.

P&R meat products include:

• Minced meat of poultry, of ratites and of wild game-birds, frozen or chilled
• Chilled minced meat from animals other than poultry
• Chilled meat preparations
• Unprocessed meat produced from meat initially imported in Great Britain from the EU’s SPS area.

The conditions under which P&R chilled meat products are allowed to enter NI from GB are listed here.

For P&R goods, in addition to steps 1-5 above, Authorised Traders must:

• Complete a CHED P for each of the P&R chilled meat product categories, and;
• Upload a P&R Export Health Certificate to TRACES NT attached to the CHED.

Completing the CHED P for P&R meat products

Please ensure the following details, specific to this scheme are entered:

• Box 1.3: Local Reference – enter P&R
• Box 1.18: Please select “local use” (instead of “human consumption”)
• Box 1.31: CN Code with prefix 02, or 16 for prohibited meat plus the relevant additional codes dependent on the nature of the consignment. The most commonly used additional codes are set out in the table below:

Please note:

• If trailers contain a mixture of P&R goods and other goods under the Retail Scheme, a separate CHED P (and STAMNI declaration) should be completed for the retail part of the consignment.

P&R Export Health Certificates

• Chilled and frozen minced poultry meat
• Chilled minced bovine meat
• Chilled minced ovine meat
• Chilled minced porcine meat
• Chilled meat preparations
• EU SPS Area poultry meat/minced meat
• EU SPS Area meat of domestic ungulates       

Documentary Checks

• Documents uploaded to TRACES NT will be available electronically to DAERA, who will check them prior to the consignments’ arrival in NI.
• Consignments that are not accompanied by correct, fully completed documentation will not be eligible to enter NI and will be returned to the exporter.

Identity Checks

• DAERA authorised staff will check commercial seals prior to departure from the GB post. Where the freight unit fails to have a correctly placed seal, or the seal identity does not correspond to that recorded on the documentation, the consignment will be considered non-compliant, and may be subject to further checks, which will cause delay.

Channelling

• Businesses must e-mail DAERA (SPSChannelling@daera-ni.gov.uk) within three days of the goods having reached their final destination, including the correspondent CHED number and seal number. Businesses that fail to notify DAERA will be issued with a warning letter.
• Businesses who fail to notify DAERA will also be investigated, with non-compliant traders being subject to increased checks on arrival, leading to delays.

Useful Information

• Compliance Protocol
• Movement Assistance Scheme
• Digital Assistance Scheme