Rural Business Development Grant Scheme (RBDGS) claim guidance notes

Details of expenditure incurred

Please provide details of the expenditure incurred as follows:

  • Select Item claimed for from the drop down box
  • Input the date of the invoice
  • The suppliers invoice number
  • The date the invoice was paid (date cheque was issued, or paid via BACS
  • The supplier name
  • Address of the supplier/contractor using the postcode lookup
  • The cost of the item purchased
  • The cheque number or the BACS transfer/reference number used to pay the invoice
  • Click ‘Add expenditure’ and repeat as necessary

Invoices

  • Must include your organisation’s title
  • Must show the suppliers name and contact details
  • Must show details of the goods or services charged including quantities, unit costs, delivery costs and any discount

VAT registration

If you are registered for VAT, DAERA will reimburse your claim minus the VAT amount.

Proof of payment

A copy of your Bank / Building Society statement should be uploaded to the application in the Claim Documents Sections.

  • CASH PAYMENTS ARE NOT ELIGIBLE.
  • HIRE PURCHASE PAYMENTS ARE NOT ELIGIBLE.

Important information - disallowance, reduction or recovery of grant

The grant which you have claimed may be disallowed, reduced or recovered if:

  • You have not accepted your Letter of Offer on the online system,
  • The work for which you are claiming was carried out before your Project Start Date,
  • You have failed to follow the terms and conditions in your Letter of Offer,
  • The work being claimed has not been carried out to the correct standard,
  • You have not sent the correct documents to support the claim,
  • You have claimed for items which do not relate to your original application and your Letter of Offer,
  • The grant you are claiming exceeds the expenditure limit in your Letter of Offer,
  • You have not followed the procurement procedures,
  • The item claimed is not in use or is not being used for the purpose intended in your grant application,
  • The items which you are claiming have been applied for or claimed under other schemes or funding bodies,
  • You knowingly make a false or misleading statement or withheld essential information,
  • You did not allow access to your premises to authorised officers from the Department, our Agent(s), the Northern Ireland Audit Office or their agents / representatives to carry out inspections in accordance with condition 4.6 of your Letter of Offer.
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