Rural Business Development Grant Scheme (RBDGS) claim guidance notes
Details of expenditure incurred
Please provide details of the expenditure incurred as follows:
Invoices
- Must include your organisation’s title,
- Must show the suppliers name and contact details,
- Must show details of the goods or services charged including quantities, unit costs, delivery costs and any discount,
- Electronic copies are acceptable,
- If you received by e-mail include a copy of the covering e-mail received with the invoice
VAT registration
If you are registered for VAT, DAERA will reimburse your claim minus the VAT amount.
Proof of payment
A copy of your Bank / Building Society statement should be uploaded to the application in the Claim Documents Sections. Electronic documents ae acceptable.
- CASH PAYMENTS ARE NOT ELIGIBLE.
- HIRE PURCHASE PAYMENTS ARE NOT ELIGIBLE.
Important information - disallowance, reduction or recovery of grant
The grant which you have claimed may be disallowed, reduced or recovered if:
- You have not accepted your Letter of Offer on the online system,
- The work for which you are claiming was carried out before your Project Start Date,
- You have failed to follow the terms and conditions in your Letter of Offer,
- The work being claimed has not been carried out to the correct standard,
- You have not sent the correct documents to support the claim,
- You have claimed for items which do not relate to your original application and your Letter of Offer,
- The grant you are claiming exceeds the expenditure limit in your Letter of Offer,
- You have not followed the procurement procedures,
- The item claimed is not in use or is not being used for the purpose intended in your grant application,
- The items which you are claiming have been applied for or claimed under other schemes or funding bodies,
- You knowingly make a false or misleading statement or withheld essential information,
- You did not allow access to your premises to authorised officers from the Department, our Agent(s), the Northern Ireland Audit Office or their agents / representatives to carry out inspections in accordance with condition 4.6 of your Letter of Offer.