Change Control
Change to the Contract Schedules is a requirement of good contract management. The Department is at liberty to make these changes without formal agreement provided there is no material change to the conditions or expected workload. In relation to the TB Testing Services contract the changes made so far have been made to clarify areas of uncertainty and to amend original standards for KPIs to make them more reasonable and realistic. To manage necessary change, a change control process is in place. The format of Change Control Notifications under the TB Contract is provided in Schedule 3.
Since the TB Contract began in April 2016, the Authority has issued 25 Change Control Notifications (CNN). These CNN are issued in full to each Senior Approved Veterinary Surgeon (SAVS) at the time of Change and are listed in the following table:
|
Notification Number |
Schedule |
Date Issued |
Issue |
|---|---|---|---|
| 1 | 1 | 28/04/2016 | New Day 4 TB test times email address |
| 2 | 1 | 14/07/2016 | Change of Authority name from DARD to DAERA |
| 3 | 1 | 14/07/2016 | Clarification of the assessment of KPI1, KPI5 and KPI7 |
| 4 | 1 | 14/07/2016 | Introduction of the Telephony Line for ‘last minute’ changes to test start time or AVS |
| 5 | 7 | 14/07/2016 |
Approval process changes VP4A and VP4B added as Appendix 7 to Schedule 7 |
| 6a | 4 | 28/03/2017 | KPI 7 review resulting in KPI7 becoming a Priority 1 KPI and resulting in a change to the tolerances over time and to the sanction level |
| 7 | 1 | 13/04/2017 |
The allowance of 30 minutes for lateness.The use of the emergency phone number and the out of hours message service.The information required to make a change in test time or AVS |
| 8 | 1 and 11 | 13/04/2017 |
Schedule 1: Allow for scenarios where it is not reasonable for a Contractor to be liable for delay in test submission due to herd keeper purchasing or selling animals close to the commencement of a test. Schedule 11: Actions required by the AVS to ensure that test report submission is not delayed are specified |
| 9 | 4 | 13/04/2017 | Issue of Advance Notification Letters |
| 10 | 7 and 11 | 13/04/2017 |
Schedule 7: Acceptable clothing at TB tests and, Schedule 11: Requirement for disinfectant to be in original container |
| 11 | 11 | 13/04/2017 | Executive summary for schedule 11 |
| 12 | 7 | 13/04/2017 |
Maintaining AVS status (Revalidation). Supervision of AVS who may test infrequently. Processes for integrating veterinarians with a current UK OV status (Modulation). |
| 13 | 4 | 18/07/2017 | Change to the deduction in fees as a result of changes to test notification discovered at field audit (KPI 1) |
| 14 | 8 | 27/10/2017 | Change to Section 9 of Schedule 8. Schedule 8 is the Data Sharing Agreement and Section 9 deals with data/information security. Amendment of Schedule 8 provides more detail on data security in relation to mobile devices. |
| 15 | 11 | 12/3/2018 | Change to appendices 1 and 2 of Schedule 11 as a result of changes to Severe Interpretation rules |
| 16 | 4 | 01/04/2018 | Change to target for KPI 2. No change in Year 3 to targets for KPIs 1, 3 and 4. Change to period allowed for resubmission of tests (KPI 7). |
| 17 | 4 | 01/04/2018 |
Change to weighting for late notification of No Stock tests |
| 18 | 4 | 01/04/2019 | Change to reporting of KPI 1 and changes to thresholds for KPIs 2 and 4 |
| 19 | 4 | 01/06/2020 | Information about the TB Testing Compliance Inspection AVS selection process |
| 20 | 11 | 15/06/2020 | Movement out of the herd of animals during a test – responsibility for notifying DAERA |
| 21 | 11 | 21/12/2020 | Clarification on when to use severe interpretation and how to handle severe inconclusive readings |
| 22 | 4 | 01/03/2021 | The start of DNA tagging of reactors by AVSs |
| 23 | 7 and 11 | 12/04/2021 | Changes to accommodate the introduction of DNA tagging |
| 24 | 1 | 12/05/2021 | Transfer of testing to newly nominated Contractor |
| 25 | 4 | 12/07/2021 | Detailed specification of KPI 6 |
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Contract invitation letter
TB testing services - general conditions of contract