Privacy Notice (Forest Service Plant Health Division)

This Privacy Notice provides information about Forest Service Plant Health Division’s processing of personal information in relation to delivery of our functions. Forest Service Plant Health Division also processes personal information in relation to delivery of our Forest Service functions – a separate Privacy Notice for these functions is available at: www.daera- ni.gov.uk/sites/default/files/publications/daera/fs- forestry-privacy-notice-2018.pdf

Data Controller Name:

(Forest Service – An Agency of) The Department of Agriculture, Environment and Rural Affairs

DAERA Data Protection Officer
Telephone: 028 7744 2350
Email: dataprotectionofficer@daera-ni.gov.uk

Why are we processing your personal information?

We process your personal information for a range of purposes in line with our legislative responsibilities for Plant Health, Crop Certification and Bee Health.

• Marketing of Potatoes Act (Northern Ireland) 1964 (Chapter 8) (as amended)
• Seeds Act (Northern Ireland) 1965 (Chapter 22) (as amended)
• Noxious Weeds (Northern Ireland) Order 1977 (1977 No. 52 (N.I. 1))
• Bees (Northern Ireland) Order 1980 (1980 No. 869 (N.I.7))
• The Marketing of Potatoes Regulations (Northern Ireland) 1989 (1989 No. 221) (as amended)
• The Marketing of Vegetable Plant Material Regulations (Northern Ireland) 1995 (1995 No.415) (as amended)
• The Marketing of Ornamental Plant Propagating Material Regulations (Northern Ireland) 1999 (1999 No. 502) (as amended)
• The Forest Reproductive Material (Northern Ireland) Regulations 2002 (SR 2002 No. 404) (as amended)
• The Seed Potatoes (Tuber Inspection Fees) Regulations (Northern Ireland) 2006 (2006 No.187) (as amended)
• The Environmental Impact Assessment (Forestry) Regulations (Northern Ireland) 2006 (SR 2006 No. 518) (as amended)
• The Bee Diseases and Pests Control Order (Northern Ireland) 2007 (2007 No. 246) (as amended)
• The Seed Potatoes (Crop Fees) Regulations (Northern Ireland) 2009 (SR 2009 No. 59) (as amended)
• The Marketing of Fresh Horticulture Produce Regulations (Northern Ireland) 2010 (2010 No.198) (as amended)
• Forestry Act (Northern Ireland) 2010 Chapter 10 (as amended)
• The Trade in Animals and Related Products Regulations (Northern Ireland) 2011 (2011 No.438) (as amended)
• The Forestry Land Byelaws (Northern Ireland) 2013 (S.R. 2013 No. 30)
• The Olive Oil (Marketing Standards) Regulations 2014 (SI 2014 No. 195) (as amended)
• The Rural Development Programme Regulations (Northern Ireland) 2015 (SR 2015 No. 326) (as amended)
• The Animals and Animal Products (Examination for Residues and Maximum Residue Limits) Regulations (Northern Ireland) 2016 (S.R. 2016 No. 54) (as amended)
• The Seed Potatoes Regulations (Northern Ireland) 2016 (2016 No. 190) (as amended)
• The Seed Marketing Regulations (Northern Ireland) 2016 (2016 No. 244) (as amended)
• The Marketing of Fruit Plant and Propagating Material Regulations (Northern Ireland) 2017 No. 119 (as amended)
• The Marketing of Bananas Regulations (Northern Ireland) 2019 (SR 2019 No. 66) (as amended)
• The Plant Health (Import Inspection Fees) Regulations (Northern Ireland) 2019 (SR 2019 No. 73)
• The Plant Health (Official Controls and Miscellaneous Provisions) Regulations (Northern Ireland) 2020 (SR 2020 No. 293) (as amended)

In addition, we may process your personal information for other legitimate purposes in line with the Data Protection Act 2018, Freedom of Information Act 2000 and Environmental Information Regulations 2004. We may process personal information supplied to us in the course of any claim, customer complaint, legal action or any other business transaction.

We may also use the information provided to contact you regarding legislative change and to inform you and seek views on new emerging threats and risks to plant health.

Where do we get your personal data from?

Do we share your personal data with anyone else?

• Any personal information you supply will be processed by our staff in Forest Service principally for the purpose for which it has been provided. However, Forest Service is under a duty to protect the public funds it administers, and to this end may use the information you have provided for this purpose. We may also share this information with:
  • Other bodies responsible for law enforcement and the audit or administration of public funds, in order to prevent and detect crime or fraud;
  • Tax and customs authorities, when requested by them to do so;
  • NI Direct;
  • Third party ICT systems to support contractors who maintain our ICT systems which hold your personal data.

Do we transfer your personal data to other countries?

• Should it be necessary to transfer personal information overseas, any transfers made will be in full compliance with all aspects of the General Data Protection Regulations (2016).

How long do we keep your personal data?

• We will retain your data only for as long as necessary to comply with legislation, and/or where there is a business need to do so (i.e. for the administration of your application and/or payment). Your data will be kept in line with our Retention and Disposal Schedule.

Changes to this Privacy Notice

• We will make changes to this notice from time to time, particularly when we change how we use your information or the services we provide.
• You can also contact the DAERA Data Protection Officer should you require further information (contact details given below).