You can apply to export milk and milk products following the link below. Here you will find guidance and templates to help you make your application. Please note, where required, exporters should continue to submit their preloading notification/details of planned exports for the coming week via the usual email contact details for example to your local DAERA Regional office.
Before you start
To export milk and milk products please read the guidance below. To begin your application on the DAERA Export Certification Online system (DECOL) you will need to have completed the Export Health Certificate (EHC) application, Exporter Declaration, Supplementary Statement application(s) and Schedule (if required) and have any supporting documents ready for upload.
Obtaining an EHC
You can obtain the EHC application via the Defra form finder. Guidance on using the tool is available in the DECOL exporter’s instructions at the link below:
If you need digital help to complete an application for an Export Health Certificate (EHC) please contact your regional DAERA Direct Office for assistance.
Please note the some EHC applications are not available on Form Finder. These are currently available via the link below:
If you need an EHC for one of these countries please download and complete the relevant EHC application for that Country. Upload this to DECOL via the “Yes-certificate complete and ready to upload” flow.
Exporters should review the Notes for Guidance for each certificate (available via the Defra Form Finder to ascertain if product is eligible for export. You should also check if you need to obtain import permits or importing authority approvals. Where needed, these should be obtained from the importing authorities prior to applying for an EHC and uploaded along with all other application documents via DECOL.
Schedule for additional product information
If there is insufficient space on the EHC application to record full product details you need to complete a schedule and submit this with your application. Do not use if not essential. The schedule and instructions for completion are available using the link below:
Supplementary Statements
If you need an accompanying Supplementary Statement(s) you should review the guidance below:
There are six supplementary certificates available to support your dairy export. These are:
- Radiation Statement
- Dioxin Statement
- Statement of freesale and manufacture
- Microbiological and chemical analysis Statement
- Quality analysis Statement
- General analysis Statement
These should be completed and uploaded along with your EHC application. Supporting declarations should also be uploaded where requried.
Further guidance on this process is available via the link below:
Exporter’s declaration
Exporters must upload a completed and signed exporter’s declaration with every EHC application. Please ensure all necessary deletions are made in Section 5. The declaration is available using the link below:
Pre loading notification
Please note, exporters may continue to submit preloading notification of exports by email, if requested, to your local DAERA Regional office, to facilitate DAERA management. These are not part of the EHC application so do not submit on DECOL. All technical and consignment specific data should be entered onto DECOL, along with your pdf EHC application, at the earliest opportunity.
Exporting via TRACES
If you are exporting to Peru, Chile or Ukraine, certification of dairy products is issued via the EU TRACES system. To apply for certification please follow the steps below:
Exporters NOT registered on TRACES system:
- Complete the Export of Animal Products TRACES application form.
- Once completed, your application form must be uploaded onto DECOL using the YES flow, along with other relevant supporting documentation. Please enter 0000 when prompted to insert a 4 digit Form Reference Number.
Exporters who are already registered on TRACES system:
- Sign into TRACES. Complete the details of the dairy products you are exporting. Download a copy of the completed TRACES document and upload this, using the YES flow, to DECOL.
- Please enter the unique serial number of your TRACES application onto DECOL when prompted for an exporter reference number and 0000 when prompted to insert a 4 digit Form Reference number.
Please note you are not required to complete and upload an EHC pdf application to DECOL for certification issued on the TRACES system. A completed TRACES document or TRACES application form (See link above) should be uploaded instead.